Your agreement may contain a clause requesting
that you submit the digital file in the form of a PC-compatible 3½” disk
or CD-ROM. Newer agreements now request submission either on CD-ROM or as
an e-mail attachment, and require NO hard copies, so feel free to adopt
We are delighted that you have decided to publish with Stylus Publishing.
Please take a moment to read through these instructions before you undertake
The length of the manuscript is an important part of the contract: it is a key
factor in determining the list price as well as the cost of producing and
printing the book. Manuscript length is expressed as thousands of words. Book
length is expressed in multiples of 16-page or 32-page “signatures,” which are
the number of pages created by folding and gathering paper mill reels or large
sheets of paper into a bound book. Accordingly, a typical Stylus contract may
stipulate a manuscript not exceeding 84,000 words, which, allowing for front
(“prelims”) and back matter (usually bibliography and index), will yield a
224-page book of a given trim size and using a page design with a particular
The word count allows for the fact that a number of pages are set aside for
such elements as the title page, the copyright page, dedication,
acknowledgments and table of contents (the “prelims”), so you don’t have to
reduce the manuscript word count you have been allocated. A typical
double-spaced word-processed page of 12-point type comes to about 300 words.
If a book is to be illustrated or will present a great deal of tabular
material, or needs a design with lots of indents and bullet points, this needs
to be discussed at or soon after contract stage so that these factors are taken
into account in determining length.
Our new Stylus contracts call for you to submit your final manuscript in only
digital forms, as PC compatible files sent either as e-mail attachments or in
the medium of a CD-ROM.
It is also very important to adhere to the following instructions in preparing
your manuscript. In addition to the quality of the content, the physical form
of submission is a key element of what constitutes an acceptable manuscript.
These instructions are designed to streamline the work of the many people who
will be involved in editing, designing and printing your book, and enable them
work effectively with you in the process.
We welcome any questions you may have, and look forward to working with you.
A. Text and Typography
Notes / footnotes. Notes to each chapter should be
clearly headed as “Notes to Chapter X,” and should be submitted on a separate page or pages as, depending on each book’s design,
notes may either be printed at the end of their corresponding chapter, or at the end of the
*Index. This is normally created at proof stage. If you want
to create the index entries without page references when you submit the
manuscript, this will help us determine the overall length of the book (but
this is entirely optional, and not frequently done), but we will need
the paginated index when you return corrected proofs. Our contract usually
specifies that the author is responsible for the index. If you do not want to
undertake the indexing yourself, you may ask us to hire an indexer and charge
the cost against royalties. Let us know which course you want to pursue when
submitting the final manuscript. Outsourcing the index can cost upwards of
ALL the authors' names and initials
Date of publication
Title of book or article
With authored books, the place of publication and name of
With edited books, the publication date, author's name, name
of the author's chapter, names of the editors, name of the book, publication
place, publisher, and page numbers of the chapter
With periodicals, authors' names with initials, date of
publication, name of periodical, volume number, issue number if available, page
numbers of article
Web sites: name of the article or information, date of publication
if available, date of access, complete URL (test this to make sure it
See the APA
style manual for variations such as magazine articles, subsequent
editions, translations, etc.
you’re the editor of a multi-author book, please check that
provide all these elements when you receive the manuscripts.
Unanswered queries – particularly
regarding references – at the copyediting stage can delay publication.
B. Illustrations & Tables
I. Placement of Illustrations & Tables
a. “6.1” in the
b. the file
should be named correspondingly, e.g., “Ch6ill1” or “Ch6_6_1”
[insertillustration 6.1 here] <insert illustration 6.1 here > and follow with two blank lines.
6.1: This is the caption to the above illustration.
and then follow with two blank lines; but please also create a separate file
containing all captions for the manuscript, and precede each caption with an
identifier: e.g., “Caption to Chapter 6, fig. 1” or whatever consistent
convention you have decided to use.
a. Seaman Annaliese Knapp
unravels line aboard the hospital ship USS Sanctuary
at Mayport, Florida, 1974. U.S. Navy/L.Anderson
b. In July 1976, the U.S. Naval Academy
included women for the first time. Elizabeth Belzer, the first to graduate,
stands at far right. National Archives
II. Digitized Illustration Files
a. Ideally ensure
body text of all screen shots is identical (Times Roman is a good default
i. 72 dpi
for Web screen shots and higher resolution for all other illustrations (use minimum
of 300 dpi and preferably 600 dpi for all illustrations except screen shots).
There are ways to submit screen shots in 400 dpi – consult your IT support about how to do this.
c. Use TIFF, jpeg, or eps formats
d. Ideally sizeas illustrations to the size in which they will be printed in the book (or
in proportion to these dimensions):
Half page size: approx. 4 ¾” - 5” wide and 3 ½” - 4” high
Full page size: approx. 4 ¾” – 5” wide and 7 ½” - 8” high
in two files: Black and white, or grayscale; and color (for use in e-books). If
you convert a color file like a bar code to black and white /grayscale, please
be sure that there is sufficient differentiation between the different shades
of gray. If not use different fill-in patterns for each bar, e.g.:
Note: Having something saved too large is less of a
problem than having it saved too small: reducing an image enhances resolution,
whereas enlarging it degrades it.
Supply hard copy of permissions, using Stylus’s standard
permissions form (ask for a hard copy or a word processor file via e-mail
The permissions form provides a space for you to identify
where in your manuscript the third party copyright material appears.
If permissions relate to text, it’s because you’re quoting
extensively from someone else’s work. Such extracts should be typed as a new
indented paragraph or paragraphs in the text, and identified at the beginning
and end with a notation in square brackets, e.g.: [Start of Peter Drucker
extract], [End of Peter Drucker extract]. Note that, when quoting a song or
poem, the copyright holder may consider a line or two “extensive”, and the
permission may be prohibitively expensive. Generally, avoid quoting poetry. If
in doubt, consult us.
If the permission is for a table or illustration, key the
permission to the material, using same numbering system as for the